How to utilize the POPI act as a long-term benefit to your organization

According to the World Economic Forum, “one of the greatest individual challenges posed by new information technologies is privacy”.

 

We all understand why the “Protection of Personal Information” is so essential, as the tracking and sharing of personal information is a cornerstone of this connectivity era. It is crucial that we are all cognizant of these fundamental issues and are taking responsible measures to protect and control our data.

 

This has never been more relevant in South Africa, as it has become a top priority for all CIO’s to ensure that their organizations are compliant with the POPI act, driving companies to re-examine the way they do business.

 

Unfortunately, many companies are still perceiving the POPI act as something negative, which will require large investments and require changes within their organizations. However, one needs to remember that with change comes accountability, continued learning and personal growth whereby employees are encouraged to innovate, adopting a “Can Do” culture.

 

The POPI requirements can essentially lead to savings on your bottom line with less storage and archiving costs, optimised business processes, overall efficiency and reliability of the organization’s database.

 

Noscotek, a provider of IT solutions, has some of the most skilled experts in software solutions when it comes to taking control of your information & organizational processes, with the world’s leading ECM software – Laserfiche Enterprise Content Management.

 

Noscotek believes that the POPI legislation should be embraced and implemented in the spirit it was intended. Sheldon Halgreen, Technology Director at Noscotek said “implementing POPI creates an opportunity to simplify, review and streamline your business operations, policies and processes through Laserfiche Enterprise Content Management”.

They are using the revolutionary Laserfiche Digital Transformation Model (DTM) towards helping their customers address POPI compliancy in many areas of their organizations:

Laserfiche Digital Transformation Model - POPI Compliance

Laserfiche’s Digital Transformation Model for POPI compliance

 

Essentially, the Laserfiche DTM is a roadmap for moving your company towards a POPI compliant workplace, and addresses POPI as follows:

POPI requirement Laserfiche DTM Solution
Information access Phase 1: Digitize documents – easily managed access to sensitive content
Secure information storing Phase 1: Digitize documents – secure critical documents with disaster recovery
Information sharing (consent) Phase 2: Organize your Content – centralized, secured document access
Type of information shared. Phase 2: Organize your Content – centralized, secured document access
Information limited to purpose Phase 3: Automate your processes – simplified compliance that addresses regulatory concerns
Secure personal information Phase 3: Automate your processes – simplified compliance that addresses regulatory concerns
Accurate information Phase 4: Streamline your Processes – improved compliance, data oversight and data quality

 

Click here to find out where your organization is in the Laserfiche Digital Transformation Model, visit :

 

“Another Laserfiche product feature that has proven to be most useful in helping our customers with their end-to-end POPI implementation has been Laserfiche’s Security Records Management”, said Halgreen.

 

Laserfiche’s Security Records Management feature will enable you to bring control and transparency to operations with built-in security and compliance tools, such as:

 

  • Configuring repository design and access controls to manage access of sensitive content
  • Protecting information from unauthorized access or disclosure by ensuring records integrity with precise document control
  • Redacting confidential information to ensure that redacted text remains secure in search results or that it persists upon printing and export
  • Administering compliance from the moment records are created through automatic creation of record folders and moving documents into the appropriate locations
  • Verifying document integrity and authentic archiving

Auditing user actions across all devices through a tracking system to form a complete record of organization-wide activity.

Laserfiche Administration Console - POPI Compliance

The Laserfiche Administration Console provides total system control.

Laserfiche Audit trail - POPI Compliance

Laserfiche Audit Trail tracks all activity within the Laserfiche repository

Contact Noscotek today for a free consultation to see how Laserfiche & it’s suite of products can help you to understand, define and implement your POPI Compliance requirements.

 

About Laserfiche

Laserfiche Enterprise Content Management transforms how organizations manage information, automate document-driven business processes and make timely, informed decisions. Using Laserfiche, organizations can innovate how documents and unstructured information are processed and analyzed to achieve business results. Laserfiche provides intuitive solutions for capture, electronic forms, workflow, case management, cloud, mobile and government-certified records management. Since 1987, Laserfiche has been the trusted choice of more than 36,000 organizations worldwide.

Posted in:

Leave a Reply

Your email address will not be published. Required fields are marked *